customer service

When Relationships Go South: Dealing with Negative Fallout Online

After my post on Relationship Killers, I received a great comment from Zach Rosenberg, who brings up another relationship killer—telling the customer they’re full of beans. Here’s what he had to say:

One of the relationship killers I’ve been seeing a lot is brands engaging incorrectly – namely, publicly telling a consumer that they’re wrong, or have somehow used their product wrong. If you’re addressing a customer in public – GREAT! But if you’re addressing them in public and telling them that they’re too dumb for your product somehow…then you’re letting them and everyone else within earshot know that you think your customers are idiots.

For example, loosely-related to another father-blogger’s recent experience – a customer frustratingly tweets something like “@Company’s online stock check sucks” The worst thing a brand can do is reply with something like “well it’s not really representative of the store’s stock. Did you call???”

This sort of brand interaction is toxic. An employee is so rah-rah about how great their retail establishment is that they’ve forgotten that customer experience is the reason why the technology exists…

Zach’s absolutely right—and this reaction isn’t limited to online relationships. We’ve all seen examples of terrible face-to-face customer service interaction, or have been victims of it. The trouble with having the same type of interaction with people online is that the audience “within earshot” is much bigger, and so is the potential fallout for your brand. But don’t think “in-store” interactions aren’t being shared online as well. Better train all employees who are consumer facing and make sure they understand how quickly how they behave can affect your brand.

NOT!

In my opinion, here are three ways brands can avoid this issue:

  1. Carefully screen your online customer facing representatives: If you’re going to outsource your social customer service or assign it to someone in-house, make sure the assignee has the right personality for the job. They should be customer-friendly, naturally helpful and sympathetic. This is generally NOT the job for your IT or development staff or a part-time intern. Just because they set up your profile, doesn’t mean they’re good at dealing with people. AND… train them properly and make sure they understand the ramifications of what they do.
  2. Don’t add customer service to an already overloaded individual: Stress is one of the biggest contributors to reactionary responses. Don’t be tempted to add customer service to someone’s plate when they already have a full-time job. It’s hard to keep your game face on when you’re pulled in too many directions, and this type of interaction requires focus and calm.
  3. Have a written plan in place for dealing with possible negative posts: It helps to sit down and brainstorm all the possible complaints or objections people could have to your product or service before you run into them. Rather than being surprised when something comes up, and not knowing what to say or having a knee-jerk reaction, plan out your responses for given situations. Be honest with yourself here, and put yourself in your customer’s shoes. Get with your legal department that is necessary in your industry for this exercise, but trust me—having a written guide for how to formulate responses by type will help tremendously. But for heaven’s sake, don’t send a “form letter type response” in a social setting. Personalize every response!

For instance, Zach went on to give me an example of a different way to respond to the negative post mentioned in his comment:

“It’s more simple (and makes them look better) to say something like, ‘We apologize; it’s not a perfect system, but we’re working on it! What item were you looking for?’ Even if that employee on Twitter can’t actually solve the problem, they’ve not made the customer feel like they’re the problem.”

Do you see how following these steps would have helped in this situation? Getting the right people in customer-facing situations and arming them with a plan for possible complaint types can help you turn potentially bad situations around… online and off.

Look at a negative response as an opportunity to assist someone, to build your brand reputation… and do your best to kindly resolve the situation and show consumer you care. Remember, you’re on “Candid Camera,” when it comes to social activity. When others see that you responded positively and quickly to resolve an issue, they are more attracted to your brand. Everyone loves great customer service—so be as transparent as possible when you interact with negative comments online. A relationship restored will bring you many happy returns!

Originally posted at TedRubin.com

Don’t Wait for Holidays to Make People Feel Special

Mother’s Day and Father’s Day brings back a lot of memories for parents of teens and grown children, and sometimes those memories can be lessons for business relationships as well—namely, don’t wait for holidays!

A friend told me recently that her eldest daughter bought her a beautiful live orchid for Mother’s Day and a bunch of seeds to plant in her garden. Her youngest daughter (who has no money), picked a big bouquet of flowers from the garden for the table. Both were highly appreciated, and gave the mom warm fuzzies—but she pointed out that they would have given her the same feelings anytime, not just Mother’s Day. So the lesson here is toalways be thinking up ways to make your customers and/or individuals in your networks feel special. What can you do for them “just because?”

As my friend’s example illustrates, you don’t have to spend lots of money to generate warm feelings—it’s the thought that counts!

Can you send a gift? A coupon? A free e-book? Some of your time? Sure you can—you just have to decide it is important and make the effort to do so. The important thing to remember when you’re actually sending something, however, is that it should seem to be spontaneous; out of the blue.

For instance, you could develop a practice of sending thank-you cards to your mailing list when seasons change. We don’t often receive cards in the mail these days, so they get our attention. A nice card that says, “Thank-you for being such a great [friend, customer, client, etc.], we hope you’re enjoying the Spring weather!” is sure to give the recipient a lift.

Birthday cards are another example. Everyone likes receiving birthday cards. If you can hand-write them and stamp them, so much the better. In fact, personally acknowledging any kind of life event with a card is a good practice, whether it’s a positive event or sympathy for a loss. It helps us feel more connected.

What else can you do? Here are some socially-oriented ideas for individuals:

  • Give shout-outs: Tag the person in a public update with a short statement of why you value them
  • Send them a picture or helpful article: Post a picture or article link on the person’s personal profile or email it to them and say something like: “I saw this and thought of you, [give their name]”
  • Give a recommendation or testimonial: If your customer has a LinkedIn profile and you’re connected, send them a spontaneous recommendation (without asking for one in return)
  • Klout influence: If you know people in the Klout.com network, add them as influencers or give them +Ks in their area of expertise to help their Klout scores

These are just a few ideas of how to make your clients, customers and those in your networks feel appreciated. Can you think of more examples? Feel free to share!

Remember, giving out warm fuzzies should never be a chore—it should become a habit. The more you do it, the more natural it becomes, and the more fun you’ll have with it. Plus, the relationships you nourish with this attention will grow to be priceless and add significantly to your Return on Relationship.

Brands, don’t be routine with your interactions, be remarkable.

Originally posted at TedRubin.com

Why it Pays to Reward Loyal Customers

It’s no secret that I’m a fan of Dunn Brother’s coffee. I have blogged about them before and often tweet about my love of their vanilla iced nirvana or coconut lattes.

But as much as I love Dunn Brothers, I can’t always sneak away from the office to get a cup of their sweet, delicious coffee.

A few weeks ago, I lamented on Twitter about how I could really use a cup of coffee and that I wished Dunn Brothers delivered. They responded and asked where my office was located and said they might just surprise me some day.

Well, yesterday was that day!

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Social Media Strategy: What doesn’t work

You know what doesn’t work for a social media strategy? Not being social. It might sound like common sense, but all too often, being social is overlooked in a social media strategy.  It’s not enough to just start accounts with all the most popular social media tools and community sites, even when you include professionally-designed graphics and a big bold display of your logo and a few text lines about your brilliant mission.  First and foremost, you absolutely must BE SOCIAL!

When you are not being social, even if you think there is no message, you ARE sending a message to your consumers and potential consumers –  and it is not a message you want to have associated with your brand.  That message is… we don’t want to socialize.

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No more mixed messages: Integrate Social Media Marketing!

Social media marketing to most in the C-suite is still a campaign-based tactic, viewed and managed separately, but it really should be integrated.  Social media marketing needs to be woven into the fabric of all marketing channels and strategically managed from a 360-degree perspective.

This integration is especially important around Customer Service, where the disparity between the customer experience in the social media channel and the customer experience in the traditional channel is a dangerous chasm.   The result is a mixed message around Customer Service – an area where none of us can afford to be unclear or inconsistent!

Think of it from the customer perspective (as you always should):  they get a quick response and dedicated attention in the social media channel, and then are subjected to the “same-old, same-old” via traditional customer service channel.  Long waits (phone or in person) and inattention in one channel will immediately cancel out any gains from your social media marketing channel.

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Social Media and the Need for New Business Models

Who owns social media? Is it marketing, customer service, public relations?

Looking at a recent study conducted by the Pivot Conference, the top four departments where social media is currently run are as follows:

1. Marketing
2. Public Relations
3. Sales
4. Customer Service

Perhaps, it’s the wrong question to ask however. It’s not unlike asking who owns email. But, here’s another question and as we think about it, let’s broaden our perspective as the answer may not appear immediately.

Who owns the customer relationship?

The short answer is everyone.

If that is the case, then examining how social media is run today is not at all how businesses should think about it tomorrow. A not so long answer to the original question is “any person or department affected by outside activity where public interaction impacts decisions.”

Businesses tend to have a single or narrow view of the customer and as we’re learning, they’re connecting with one another and sharing experiences that transform their roles from prospect to advocate to adversary to influencer and everything in between.

Social media is not about conversations on Twitter and Facebook nor check-ins on Foursquare or Places, or flipped videos on YouTube. It’s about using this opportunity to build bridges to a new genre of customers and the people who influence their decisions. Our mission now is to pave paths to future relevance. The reality is that we are as much competing for the future as we are for the moment. And as a result, we are perpetually competing for relevance.

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Customer Service “is” the New Marketing

Remember the old small business customer service mentality?  Where pleasing the customer came FIRST, and the need to delight them was “a given” not an option?   Great news – it’s back (or at least on its way back)!

The democratizing nature of social media has returned power to the customer, making Brand Advocates one of our strongest marketing assets.  If we want to share their power (not take it!), we need to adopt customer service as the new way of marketing – or “unmarketing,” a term mentioned by Brian Solis in the introduction to his book Engage, and Scott Stratten details extensively in his blog and book UnMarketing.

Considering this power shift, the #1 question we should be asking our Brand Advocates is “How may I serve you?” Ask early and ask often.

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Will Canadian retailers survive?

“Motivated employees make a huge difference in service”  says David A. Aaker in his book, Strategic Market Management

Mind the gap

Like many busy moms, I willingly and sometimes, forcefully, take on everyone’s shopping in my family. This year, more than ever before, I’ve had the opportunity to experience the limits of customer service at retailers, more particularly, at Canadian retailers.

This has given me a pretty good insight in their practices and what the end user, the customer deals with. I will use this “experience” to bring you a series on Canadian retailers; the first topic is pretty general as it sets the tone and give you a fair idea of the landscape.

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